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Notification of AGM

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Notification of AGM (Sunday 28th April 2013)

This year’s “Annual General Meeting” of the Epsom & Ewell Islamic Society will be held on Sunday 28th April 2013, starting at after Zhuhr Salat (approx 2 pm). Members wishing to submit a resolution to the AGM must do so in writing to the Secretary/Chairman no later than 15th April 2013.

 Executive Committee and Trustee Election

At this year’s AGM there will also be elections for the posts of the “Executive Committee”and “Trustees”.

 Nominations

To be eligible to submit a nomination form and vote for the above posts (Executive committee & Trustee) you must be an ordinary and fully paid up member of the Epsom and Ewell Islamic Society. A minimum qualifying period of one year membership of the EEIS is required for nomination to the executive committee & trustee as per the EEIS constitution. Nomination forms are available from the tray/notice board located by the EIC main entrance or by contacting the Chairman’s. You will only need to be nominated by one person.  Please kindly return the completed form in the Ballot Safe, located by the Wudhu area upstairs at the mosque, in a sealed envelope marked for the attention of the Electoral Commissioner at the latest by 5th April 2013 (3 pm).

 LAND MARK DATES FOR ELECTIONS AND AGM:-

1. LAST DATE FOR MEMBERSHIP RENEWAL, 22nd OF MARCH 2013

2. OFFICIAL ANNOUNCEMENT OF AGM, 29TH OF MARCH 2013

3. SUBMIT NOMINATIONS (start), 29th OF MARCH 2013

4. SUBMIT MOTIONS (start), 29th OF MARCH 2013                        

5. CLOSE NOMINATIONS, 5TH OF APRIL 3PM BALLOT BOX OPENED  BY EC                                        

6. BALLOT PAPERS SENT BY EC, BETWEEN 5TH TILL 15TH OF APRIL           

7. CLOSING DATE FOR MOTIONS, 15TH OF APRIL 2013

8. BALLOT PAPERS RECEIVED BY EC, LAST POSTAL BALLOT RECEIVED BY 27TH OF APRIL 2013, LAST HAND DELIVERED BALLOT PAPER TO EC BY START OF AGM,  28THOF APRIL

9. AGM RESULTS ANNOUNCED AFTER THE AGM